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Budgeting
Build annual labor budgets using templates and calendars. Compare planned vs. actuals and forecast future needs with clarity.
Smarter Scheduling & Labor Management
Optim8 helps teams forecast labor, plan schedules, track time, and streamline payroll with seamless integrations.
Ensure the Right People Are in the Right Place at the Right Time
📅
Scheduling
Auto-fill and validate schedules with built-in compliance and availability checks. Publish instantly with notifications.
⏱️
Timesheet
Clock in/out from web or mobile. Track shifts, breaks, and overtime in real time for accurate payroll data.
📊
Dashboard
Monitor budgets, forecasts, and actual hours in real time to spot trends and control overtime spending quickly.
⚖️
Compliance Rules
Automate compliance with federal and state labor laws. Receive real-time alerts before violations occur.
📱
Mobile App
Empower your workforce with mobile access to schedules, timesheets, and notifications — anytime, anywhere.
Why Choose Optim8?
Manual scheduling and overtime tracking can drain valuable time and resources. Optim8 automates these processes—helping you forecast labor needs, track time, and maintain compliance effortlessly. Get real-time visibility into your workforce so you can ensure coverage, reduce costs, and make more informed decisions.
With seamless integrations to leading payroll and HCM systems, Optim8 fits right into your existing operations—no disruption, no duplicate entry, just smarter work.
Everything You Need to Optimize Labor—In One Platform
🧩 Templates & Calendars
- Define position requirements and forecast needs using customizable templates
- Set templates by department, date, or operating hours
- Manage company and department calendars with ease
📅 Scheduling
- Create by template or manually
- Auto-fill shifts by availability, compliance, and seniority
- Employees can trade or drop shifts through web or mobile
- Automatic notifications when schedules are published
⏱️ Timesheets & Payroll
- Real-time validation for overtime and compliance
- Automated pay rate management (by position or employee)
- Shift differential support
- Export directly to payroll providers (Paycor, Paylocity, HR Alliance, etc.)
📊 Dashboard & Analytics
- Compare budget, forecast, and actual labor costs
- Real-time insights on overtime and staffing levels
- Identify trends to reduce waste and improve efficiency
⚖️ Compliance & Monitoring
- Monitor adherence to local and federal labor laws
- Validate schedules automatically before publishing
- Get proactive alerts for overtime and underage employee risks
📱 Mobile Workforce
- iOS & Android apps
- Real-time push notifications
- View schedules and timesheets
- Submit time-off and availability changes
Works Seamlessly With Your Systems
Optim8 connects with your HR, payroll, and learning systems to keep employee and payroll data synchronized automatically. From imports and pay-rate updates to certification tracking and time-clock feeds, our open APIs make data flow simple and secure.
Trust Center
Security
- Encryption in transit (TLS 1.2+) and at rest
- Role-based access control (RBAC) & SSO support
- Audit logging & least-privilege operational access
Reliability
- Redundant infrastructure & automated backups
- Disaster recovery with regular restore testing
- 24/7 monitoring & alerting
Compliance
- Privacy controls aligned with industry standards
- Vendor and subprocessors reviewed regularly
- Security reviews for new features and changes
Data Protection
- Granular retention policies & data export tools
- Secure key management and secret rotation
- Environment segregation for dev/test/prod
Trusted by teams like
Ready to Optimize Your Workforce?
Discover how Optim8 can help your team save time, control labor costs, and simplify scheduling.